How to record an Owner Contribution

Learn how to record an Owner Contribution in your bookkeeping records for your handmade or creative business.

An Owner Contribution is:

  • money that you take out of your own pocket or the family finances/budget to fund your handmade or creative business
  • NOT Income for your business
  • tracked on the Balance Sheet in the Equity Section

Often times, when you start your business you’ll take money out of your own pocket to get things started. Perhaps you’ll use this money to purchase:

Other times, you may need to simply take money out of your own pocket to pay business expenses simply because your handmade or creative business isn’t generating enough revenue.

Learn how to record an Owner Contribution in your bookkeeping records

Many of the handmade business bookkeeping spreadsheets that I’ve found, including the one from Crochetpreneur, don’t provide you with a way to track money that you put into your business. And that doesn’t help you at all when it’s time to look at your big picture finances.

How to record an Owner Contribution

If you use bookkeeping software:

Most bookkeeping software programs automatically creates an Equity account for you when you create your Chart of Accounts.

The problem with this is that it doesn’t specifically create an account to track just the money you put into your business. But it’s easy enough to add a new Equity account that you’ll use just to keep track of the money your invest.

Once you have the new “contribution” tracking account, it’s super simple to record the transaction.

  • open your checking account register
  • enter the date
  • in the deposit column, enter the amount
  • and select the Owner Investment (or contribution) account
  • record or save the transaction
recording an owner contribution in QuickBooks

Once you record the deposit, both the checking account and the Owner Investment account, increase by the amount of the deposit and is shown on your Balance Sheet.

Now, at any point you can create a Balance Sheet Report in your software (I’m using QuickBooks Premier Desktop) and you can see how much money you’ve taken out of your pocket to fund your business.

QuickBooks Balance Sheet Report showing Owner Contributions

The beauty of doing your bookkeeping in software, is that you can create a Balance Sheet for any date range that you want:

  • This month
  • This quarter
  • Last quarter
  • This year
  • Last year
  • Or, from the very moment that you started using software

If you’re using spreadsheets for your bookkeeping:

Spreadsheets are unique to the person that created them, they may or may not include a Balance Sheet or any other means of keeping track of the money you put into your business.

And that doesn’t help you make good business decisions, like is my business making enough money to support itself.

If your spreadsheet system doesn’t include a Balance Sheet or a way to keep track of the money that you put into your business, then I would highly recommend that you create a new “sheet” and keep track of it.

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